Boring Business Digest, Edition 2

Welcome to Boring's new Business Digest!  We have curated these articles that we thought you may find helpful or interesting. In this edition: Document Management, Tips & Tricks for Your Business, Cybersecurity, MPS, and learn how Google stays at the top!

Document Management

Overcoming The Perils Of Scan To Email With Automated Document Workflow

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From an IT perspective in a medium to large sized organization, the more emails we have, the more expensive storage is.  At first the effects might not be felt acutely, however as an organization grows costs can add up.  It is therefore best to think about scalability and what can be done proactively to anticipate growth and increases in digital and cloud storage costs.  A managed document workflow solution is a great strategy to have in place.  Read the article to learn more.

 

A well-known issue amongst IT professionals is the cost of email storage - according to Gartner, the average cost of storing a single TB of file data is $3,351 a year. [1] This is a problem that businesses won't experience at first, but will eventually come to realize as documents that travel through their email system gradually impact the storage needed for their organization. An automated document workflow can help to alleviate such storage issues.

Tips and Tricks

4 Easy Ways to Reduce Costs and Improve the ROI of Your Office

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Tips for facilities managers: ways to save money in the workplace.  Ideas like turning computers off during downtime, unplugging kitchen electronics, using space-management software, reducing print volume with Managed Print Services…the savings add up fast!

 

Saving money with simple tweaks around your office space might be easier than you think. As a facility manager, you have a big impact on workspace ROI. Your strategic decisions can save your company thousands of dollars every year.

Don’t Get Hacked: 6 Ways to Keep Information Secure at Home and at Work

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Don’t get hacked!  It’s actually not so much about technical ability, software, firewalls, etc. and more about using best practices in your online activities at home and at work. To be protected requires a holistic approach.  We need to make sure that our personal, professional, health, and financial information is kept safe.  We can’t leave it to the experts.

Things like locking our devices, password protecting our computers, implementing stronger passwords, backing up our data, going paperless, cleaning our desk, putting important documents safely away in locked cabinets, and sharing best practices with others are some of the best ways we can all do our part for network and data security.

 

This story is produced and presented by The University of Vermont Medical Center Man using credit card to make payments online (Photo: Getty Images/iStockphoto) Hacking is in the news again with both individuals and large organizations being hacked. In response to the increasing frequency of these attacks, the field of cybersecurity is rapidly improving our defense capabilities by developing state-of-the-art technology, such as antivirus and anti-spyware software, and much more. First, what is cybersecurity?

Cybersecurity

BrandPost: Getting the Board On Board with Security

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The digital transformation is real.  The move to the cloud raises red flags for data security, and we need to be thinking ahead if we want to succeed without major setbacks in the world of total connectivity. Unfortunately it is implied that many business executives do not take growing security threats seriously, and most business do not have comprehensive Business Continuity plans, or even basic backup & disaster recovery goals set.  The majority of boards wait until after a major breach to take considerations and strategize for a better data security plan.  Share this article to help get everyone on the same page, and protect your organization from unnecessary downtime or information losses.

 

We are all aware of how much digital transformation is affecting businesses, along with consumers, governments, and society in general. Businesses are now moving to the cloud at an unprecedented rate, access to even sensitive data is immediate and available through a myriad of devices and applications, even mundane devices like washing machines and toothbrushes are connected and internet-enabled, and everyone from toddlers to grandparents are online. This evolution is raising some serious questions, such as: What are the social implications of this sort of connectivity?

Here's Google's biggest secret to not failing at security

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Google gets IT. The main idea is that the general consensus of perimeter security;  i.e. firewalls and such; being the foundation of cybersecurity is being turned upside down by the industry giant.  Google has designed and implemented a new internal security strategy called BeyondCorp.  BeyondCorp makes the shift from traditional firewall and VPNs to assume that all traffic is now untrusted by default (The Best Security? Have Zero Trust...).

 

Can we all agree that securing the perimeter of an enterprise's IT assets—through firewalls and such—doesn't work and needs a reboot? In 2009, a series of highly-publicized cyberattacks, likely carried out by a nation-state, made global headlines. Afterwards, the common response was for enterprise security teams to bolster their network perimeter defenses, effectively buying more firewalls and VPNs.

Managed Print Services

The Real Benefits of Managed Print for Your Business

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Our friends at GFCManaged Services share the benefits of Managed Print Services for businesses.  Costs savings across the board include fixed monthly billing (versus variable costs that are almost impossible to track), reduction of waste and over-ordering supplies, equipment maintenance, repair and replacement, less equipment overall, easy and cost-effective print fleet management, reduced labor, and the list goes on.

 

It’s not uncommon to hear from businesses — both large and small — about the conveniences that their Managed Print service provides. While the convenience does offer value, the additional benefits are far-reaching and can result in significant savings in time, money and resources. Wondering what the real impact can be?

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